CRM for any business with wheels — dealerships, fleet sales, rentals and high-value assets. Three focused factories capture leads, close contracts and model TCO — on one FleetSharp platform.
The platform
Each factory solves one painful part of the vehicle sales cycle — leads, paperwork, and numbers. Deploy one or bundle all three on FleetSharp CRM.
The gap
Leads scatter across phones and portals. Paperwork stalls in email. TCO lives in spreadsheets. FleetSharp's three factories close each gap — on one platform your team actually uses.
Leads go cold before anyone sees them
WhatsApp, AutoTrader, Facebook and email sit in different places. Hot buyers book elsewhere while your floor is still guessing.
Deals die in paperwork
Quotes, F&I docs and approvals bounce between PDFs, printers and personal inboxes — no single trail from quote to signed.
Numbers don't convince
Fleet buyers need TCO and CPK side-by-side. Spreadsheets slow the close and erode trust when a competitor sends a sharper pack first.
Managers fly blind
No live view of who's replying, which leads are at risk, or where deals stall — until month-end tells you what you already lost.
How it connects
Deploy one factory or bundle all three — each stage hands off to the next without copy-paste or channel-hopping.
Enquiry arrives
AutoTrader, WhatsApp, email or walk-in hits the dealer.
Capture & score
Unified inbox, AI hot/warm/cold, manager oversight, fast follow-up.
Model & quote
TCO comparison, CPK breakdown, finance numbers — customer-ready PDF.
Sign & vault
Deal pack generated, approvals routed, signed docs stored and auditable.
Built for
FleetSharp is dealer-native — not a generic CRM with an automotive sticker on it.
One platform
Own your customers
Every enquiry becomes your database — not a portal you rent again next month.
One timeline per buyer
Messages, quotes, TCO packs and signed docs on a single customer record.
Manager visibility
See the whole floor — hot leads, follow-up gaps and deals at risk before they slip.
POPIA-conscious hosting
South African cloud infrastructure, role-based access, audit trails built in.
AutoTrader brings them to the door. FleetSharp closes the deal — and makes sure they come back.
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| Keeps the customer for lifeEvery enquiry becomes your own database — the next car, service, referral and trade-in all come back to you. | ✓You own it | ✕You rent it again |
| Runs the whole deal to signedFollow-up, quote, trade-in, finance application and paperwork — from first call to signed contract. | ✓ | ✕Stops at "hello" |
| Catches every lead, every sourceAutoTrader, Cars.co.za, Facebook, WhatsApp, your website and walk-ins — all in one inbox. | ✓All sources | ✕AutoTrader only |
| Shows who's closing, who's leakingSee deals, revenue and target per salesman, and exactly where deals die. | ✓ | ✕ |
| Pays for itselfCloses more of the leads you already pay for — it's not another cost, it's how you get value from the cost you have. | ✓Makes you money | ✕Monthly bill |
AutoTrader brings them to the door. FleetSharp turns them into sales.
Every lead AutoTrader sends, you pay for again next time. With FleetSharp, every enquiry becomes your customer in your database — so the next car, the service, the referral and the trade-in all come back to you for free. You stop renting customers and start owning them.
A buyer enquiring is not a sale. The follow-up, the quote, the trade-in, the finance application, the paperwork — that's where deals are won or lost, and AutoTrader does none of it. FleetSharp carries the deal from first call to signed contract, so enquiries actually turn into money.
Your leads come from AutoTrader, Cars.co.za, Facebook, WhatsApp, your website and walk-ins — scattered everywhere, and half of them go cold. FleetSharp puts every enquiry from every source in one inbox, so nothing slips through the cracks. AutoTrader only ever shows you AutoTrader.
AutoTrader can't tell you that Sipho closes 30% and Johan ignored 14 leads last week. FleetSharp shows you exactly who's working, who's slacking, and where deals die — so you fix the leak instead of just buying more leads to replace the ones you wasted.
AutoTrader is a bill you pay every month for leads. FleetSharp closes more of the leads you're already paying for, gets quotes out in seconds, and stops deals dying from slow follow-up. It pays for itself out of the extra cars you sell — it's not another cost, it's how you get value from the cost you already have.
No tech, no API headaches on your side — we build and run the whole connection for you.
Once we partner up, FleetSharp links directly into your AutoTrader account — so the work you already do in one place shows up in the other, on its own.
Everything your vehicle business needs, on one screen — pipeline, revenue, and what needs attention today.
| Khumalo Logistics | 3× Isuzu NPR | Negotiation | R 2.4M |
| Cape Reef Rentals | 12× VW Polo | Quote Sent | R 3.1M |
| Aero Charter SA | Cessna 208B | Finance | R 9.8M |
Leaderboards, XP, streaks and trophies that make your sales floor compete — top performers get rewarded automatically, and everyone can see where they stand.
Set the rules once — the moment a deal moves, FleetSharp builds the whole document pack, sends it for e-signature and files the signed copy. No chasing, no manual admin.
Move every opportunity from first enquiry to signed deal. Drag deals across stages and never lose a vehicle sale.
Move each opportunity through vehicle specs, quote, finance and delivery — every detail and document in one place.
| Asset | Cessna 208B Grand Caravan |
| Year / Hours | 2019 · 2,140 TT |
| List Price | R 10.4M |
| Trade-in | – R 0.6M |
| Deal Value | R 9.8M |
Keep contacts, companies, fleet size and full history in one record — so every interaction has context.
Model total ownership cost, instalments, warranties and residuals — give customers numbers they trust, instantly.
Generate quotes, offers, costing sheets and invoices in your branding — straight from the deal, in seconds.
| Item | Qty | Unit | Total |
|---|---|---|---|
| VW Polo 1.6 Comfortline | 12 | R 258k | R 3.10M |
| Fleet service plan (3yr) | 12 | R 12k | R 144k |
| Branding & fitment | 12 | R 3.5k | R 42k |
Run rental fleet operations end to end — utilisation, vehicles on rent, returns due and revenue per vehicle.
| Vehicle | Reg | Driver | Out | Return | Status |
|---|---|---|---|---|---|
| VW Polo Vivo | CA 481-220 | S. Adams | 28 May | 04 Jun | On rent |
| Suzuki Dzire | CA 902-118 | M. Khan | 31 May | Today | Due back |
| Toyota Corolla | CA 337-905 | — | — | — | Available |
| VW Polo Vivo | CA 771-043 | L. Petersen | 20 May | 01 Jun | Overdue |
| Kia Pegas | CA 558-672 | T. Mbeki | 02 Jun | 09 Jun | On rent |
Handle bulk, multi-unit fleet deals — line-item pricing, volume discounts and a single approval flow.
| Model | Qty | Unit | Disc. | Line Total |
|---|---|---|---|---|
| Scania R460 6x4 | 5 | R 1.95M | 6% | R 9.17M |
| Isuzu FTR 850 | 4 | R 980k | 5% | R 3.72M |
| Hino 300 614 | 3 | R 620k | 4% | R 1.78M |
| Trailer · tautliner | 2 | R 410k | 3% | R 795k |
Track aircraft, plant and high-value assets — valuations, ownership, hours and maintenance against every deal.
| Asset | Reg / Serial | Hours | Valuation | Maint. | Status |
|---|---|---|---|---|---|
| Cessna 208B Caravan | ZS-AERO | 2,140 | R 9.8M | ✓ | In deal |
| Pilatus PC-12 | ZS-PLT | 3,880 | R 42M | ✓ | Owned |
| Bell 407 Helicopter | ZS-HEL | 1,210 | R 28M | ! | Listed |
| CAT 745 Hauler | SN-7745X | 6,540 | R 12.4M | ✓ | Owned |
| King Air 250 | ZS-KAB | 4,020 | R 55M | ! | Insp due |
See every vehicle in stock — specs, pricing and status — so reps quote only what you can deliver.

See what's working — conversion at every stage, win/loss reasons and revenue by channel.
Capture every enquiry, score it, and route it to the right rep — so no lead goes cold.
| Lead | Interest | Source | Score | Owner | Status |
|---|---|---|---|---|---|
| Themba N. | Hilux 2.8 4x4 | Website | 92 Hot | TM | Contacted |
| Coastal Cabs | 10× Polo Vivo | Referral | 88 Hot | PD | New |
| J. Pretorius | Ranger XLT | 64 Warm | — | Unassigned | |
| Mining Co. SA | 5× CAT hauler | Trade show | 95 Hot | LC | Quoting |
| A. Mokoena | Suzuki Dzire | 41 Cold | — | Unassigned |
Every call, test drive and follow-up scheduled — so the team always knows what's next.
Track every quote from draft to accepted — see what's been viewed and chase what's gone quiet.
| Quote | Customer | Value | Sent | Status |
|---|---|---|---|---|
| Q-3318 | Cape Reef Rentals | R 3.78M | Today | Viewed 2× |
| Q-3315 | Khumalo Logistics | R 2.40M | 2d ago | Accepted |
| Q-3310 | Sunset Tours | R 1.64M | 4d ago | No reply |
| Q-3307 | Botha Builders | R 0.54M | 5d ago | Draft |
| Q-3299 | Mining Co. SA | R 11.2M | 6d ago | Expired |
Submit and track finance applications across banks — watch each one move to approval without leaving the deal.
See who's closing — deals, revenue and target progress for every rep, ranked in real time.
Give buyers a clean self-service portal — quotes, deal status and documents, on any device.
Connect the tools you already use — accounting, banking, messaging and more. Built to fit your workflow.
FleetSharp gives sales, finance, service, and management one shared view of each customer, asset, quotation, trade-in, and document pack. Turn your existing vehicle sales process into a tailored CRM for customers, assets, quotes, approvals, service, and documents.