Truck & fleet dealers

Every km. Counted. Won.

Hourglass with gold sand — time running out on spreadsheet TCO quotes

The problem

Spreadsheets don't win fleet deals.

The fleet buyer asks for a five-year TCO on your unit vs Volvo vs Scania. Your rep opens Excel, pulls numbers from three different tabs, and finance still won't sign off because nobody trusts the CPK.

  • Excel errors — broken formulas, copy-paste mistakes, and version chaos on every revision.
  • No competitor compare — side-by-side TCO on five vehicles takes hours, not minutes.
  • Manual PDFs — branded customer proposals rebuilt from scratch for every deal.
  • R&M matrix disconnected — warranty, service intervals and downtime costs live outside the quote.
  • Finance can't trust numbers — CPK, residual values and finance assumptions never reconcile to one source.

FleetSharp TCO Factory connects your R&M matrix, residual value tables and deal workflow to a live CPK engine — compare up to five vehicles, run the full quote wizard, and deliver customer-ready PDF reports tied to your CRM deal cover.

Why FleetSharp

TCO Factory vs Excel & manual quotes

Spreadsheets and Word templates can't run a dealer-grade TCO in the room with the buyer. FleetSharp gives your sales team one platform for multi-vehicle compare, CPK breakdown, and CRM-connected deal workflow.

Multi-vehicle compare (5 vs 5)Run your brand, Volvo, Scania and competitor specs side-by-side in one session. ✓5 vehicles ✕One at a time
CPK breakdown (finance + fuel + maintenance)Cost per kilometre with finance, fuel, R&M and warranty in one view. ✓Live CPK ✕Manual sums
R&M matrix integrationService contracts, warranty tiers and optional downtime loaded from your matrix. ✓Matrix-linked ✕Separate sheet
Residual value tablesConfigured RV curves by term, km band and model — finance-approved. ✓Built-in RV ✕Guesswork
Deal workflow9-step wizard from customer details through maintenance, trade-back and final TCO. ✓Guided ✕Ad hoc
PDF reportsBranded TCO proposal generated from live numbers — no copy-paste. ✓One click ✕Rebuild each time
Connected to CRM deal coverTCO status, drafts and completed reports visible on the deal — not a separate silo. ✓CRM-native ✕Email attachment

No spreadsheet or standalone calculator gives your team dealer-grade R&M integration, residual tables, and a customer PDF from the same deal workflow.

Interactive demo

Run a quick TCO compare

Same CPK logic as TCO Factory — adjust annual km, term, fuel consumption and vehicle price. See your unit vs competitor total cost, cost per km, and savings in real time.

  • Finance, fuel, maintenance and residual value in one calculation
  • CPK output your fleet buyer and finance director both trust
  • Production: full R&M matrix, warranty tiers and downtime options
  • Results flow into branded PDF and your CRM deal cover
TCO

Quick compare · your unit vs competitor

Demo calculator · Delta Freight · 5-year / 120,000 km p.a.
Your unit total TCOR0R0.00/km
Competitor total TCOR0R0.00/km
Adjust inputs to compare

Multi-vehicle compare

Side-by-side on the deal floor

Compare ProLine 26.480, Volvo FH540 and Scania R520 with live TCO totals, CPK and a clear best-value call — the way your best fleet reps present on the deal floor.

  • Up to five vehicles per comparison session
  • Finance, fuel, R&M and residual in one dashboard
  • 13% savings narrative when your unit leads on total cost
TCO comparison · Delta Freight · 5× long-haul tractors
TCO Factory · Vehicle comparison

5-year TCO comparison

120,000 km p.a. · R&M matrix applied · RV tables loaded

Best value

ProLine 26.480

28.5 L/100km · Comfort Plus R&M

R2.85M
R4.75/km CPK

Volvo FH540

31.8 L/100km · Gold service contract

R3.28M
R5.47/km CPK

Scania R520

30.4 L/100km · Flexible maintenance

R3.19M
R5.32/km CPK

Your unit saves 13% vs Volvo on total cost of ownership over 600,000 km — R430,000 lower TCO with better fuel efficiency and matrix-backed R&M.

Cost breakdown · 600,000 km · 5-year term Customer PDF
Finance & depreciationR1.19M
Fuel (120k km p.a.)R1.08M
R&M & warrantyR0.79M
Residual offset−R0.51M
FleetSharp TCO Factory · Delta Freight · TCO-2026-0087
Confidential fleet proposal · generated 4 Mar 2026
FleetSharp

Deal workflow

Nine steps to a signed TCO

From customer details through maintenance, trade-back, trade-in, extras, discount and finance — every input feeds the final TCO on the deal cover.

  • Guided wizard — reps can't skip mandatory finance or R&M fields
  • Trade-back and trade-in values pulled from configured tables
  • Final TCO locks to CRM for approval and customer PDF
TCO deal wizard · step 4 of 9 · Trade-back
TCO quote · TCO-2026-0087
✓
Customer
✓
TCO quote
✓
Maint.
4
Trade-back
5
Trade-in
6
Extras
7
Discount
8
Finance
9
Final TCO
Delta Freight (Pty) Ltd · Sipho Ndlovu · 5× long-haul
ProLine 26.480 · R2,850,000 ex VAT
Comfort Plus · 600,000 km / 5 yr Warranty incl.Downtime opt.
120,000 km p.a. · 28.5 L/100km · Diesel R24.50/L
RV table 5yr/600k · R997,500 guaranteed buy-back
R4.75/km · 13% below Volvo FH540 on same deal

Customer reports

TCO PDFs from draft to signed

Every TCO quote generates a branded PDF — drafts while you negotiate, completed when finance approves. Download, email or attach to the CRM deal cover.

TCO reports · deal TCO-2026-0087
TCO Factory · Reports

TCO report list

3 drafts · 2 completed · linked to CRM deal cover

Reports on this deal

ReportCustomerStatusPDF
TCO-2026-0087-v3 · 5× ProLine comparison Delta Freight Draft Preview
TCO-2026-0087-v2 · ProLine vs Volvo vs Scania Delta Freight Draft Preview
TCO-2026-0087-v1 · Initial TCO quote Delta Freight Completed Download PDF
TCO-2026-0062 · 3× FH540 fleet proposal TransNet Freight Completed Download PDF
TCO-2026-0055 · Scania R520 single unit City Logistics Draft Preview

Go-live

How you go live

We configure your R&M matrix, residual value tables and PDF templates — your team walks into the next fleet tender with numbers finance already trusts.

01
Configure matrix
Import R&M contracts, warranty tiers, RV curves, fuel defaults and competitor vehicle specs.
02
Pilot deals
Run 3–5 real fleet quotes end-to-end — wizard, comparison, CPK and finance sign-off verified.
03
PDF to customer
Branded TCO proposal generated from live numbers — emailed or presented on the deal floor.
04
CRM handover
Completed TCO locks to deal cover — ready for approval, contract and handover in FleetSharp CRM.

Ready to retire the spreadsheet?

Configure Total Cost of Ownership Factory in the FleetSharp pricing wizard — built for truck dealers, fleet sales and multi-brand competitive quotes.

Configure & price → WhatsApp +27 60 315 4445